How priority is computed
The exact rules: importance is the average of your rated importance factors (≥ 2.5 is important); urgency is overdue or due-soon; quick-wins are ≤ 30 minutes; blocked means a dependency isn't done.
Everything on the board is derived from your inputs by a fixed set of rules. It's a read-only calculation — scoring never changes your task, it just decides where it sits and how it's ranked.
Importance
Importance is the average of the importance factors you've rated. Unrated factors are excluded from the average — they don't count as zero.
- A task is important when that average is ≥ 2.5 (on the 0–5 scale).
- If you haven't rated any importance factor, the task is treated as not important (importance is unknown, so it can't clear the bar).
So a task with just Health = 5 rated is important (average 5); a task with
Health = 5 and Social = 0 rated averages 2.5 and is still important; leaving
Social Unrated instead keeps the average at 5.
Urgency
A task is urgent when it has a due date that is overdue, or coming up soon — where "soon" depends on the fixed-vs-flexible switch:
- Flexible deadline → urgent within 3 days.
- Fixed appointment → urgent within 7 days (you need more runway to prepare for a hard commitment).
A task with no due date is never urgent.
Quadrant
Importance and urgency together decide the quadrant:
| Urgent | Not urgent | |
|---|---|---|
| Important | Do | Schedule |
| Not important | Delegate | Eliminate |
Quick-wins and blocked
- Quick-win ★ — the task has a known effort estimate of 30 minutes or less. Quick-wins are surfaced early so you can clear them fast.
- Blocked — the task depends on another task that isn't done yet. Blocked tasks are dimmed and sink to the bottom of their quadrant — you can't action them right now, so they never sit at the top of your list.
Ranking within a quadrant
Inside each quadrant, tasks are ordered so the most actionable rises to the top:
- Open tasks first (completed/cancelled sink).
- Unblocked before blocked.
- Higher importance first.
- Urgent before not-urgent.
- Quick-wins (lower effort) first.
The Do now card on the overview is simply the top unblocked task in the Do quadrant.
The thresholds above — importance 2.5, urgency 3 / 7 days, quick-win 30 minutes — are fixed for now. They're designed to become per-user settings in a future release.
Next: AI features.